Privacy Policy
At Nima Advisors FZCO, your privacy and data security are our highest priorities. This policy outlines how we collect, use, and protect your sensitive corporate and personal information.
1. Introduction
Nima Advisors FZCO ("we", "our", or "us") respects your privacy and is committed to protecting your personal and corporate data. This Privacy Policy explains how we collect, process, and safeguard your information when you visit our website (nimaadvisors.com) or engage our accounting, tax, and corporate services in the UAE.
2. Information We Collect
To provide you with our specialized financial and advisory services, we may collect and process the following types of data:
- Identity Data: Full name, passport/Emirates ID copies, job title, and company name.
- Contact Data: Email address, billing address, business location, and phone numbers.
- Financial Data: Bank account details, corporate financial statements, VAT records, invoices, and transaction history necessary for tax filings and bookkeeping.
- Technical Data: IP address, browser type, time zone setting, and operating system when you interact with our website.
3. How We Use Your Information
We will only use your personal and corporate data when the law allows us to. Most commonly, we use your data in the following circumstances:
- To perform the services outlined in our engagement letter (e.g., preparing financial audits, submitting Corporate Tax/VAT returns to the Federal Tax Authority).
- To manage our relationship with you, including billing and notifying you of regulatory changes in the UAE.
- To comply with legal or regulatory obligations mandated by UAE government authorities.
- To improve our website, services, and client experiences through internal analysis.
4. Data Sharing and Disclosure
We do not sell, trade, or rent your personal or corporate information to third parties. However, we may share your data under strict confidentiality agreements with:
- Government Authorities: Such as the Federal Tax Authority (FTA) or Ministry of Economy, strictly for the purpose of regulatory compliance, tax filings, or legal requirements.
- Service Providers: Trusted third-party software providers (e.g., secure cloud accounting platforms) that assist us in operating our business.
- Professional Advisers: Including lawyers, bankers, and external auditors who provide consultancy, banking, legal, or accounting services to us.
5. Data Security
We have implemented robust, industry-standard security measures to prevent your personal data from being accidentally lost, used, accessed in an unauthorized way, altered, or disclosed. Access to your financial and corporate data is strictly limited to employees, agents, and contractors who have a legitimate "business need to know" and are subject to strict confidentiality obligations.
6. Data Retention
We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Under UAE Commercial Companies Law and tax regulations, basic information about our clients and their financial records must generally be kept for a minimum of 5 to 7 years.
7. Your Legal Rights
Depending on your jurisdiction and applicable data protection laws, you may have the right to:
- Request access to your personal data.
- Request correction of the personal data that we hold about you.
- Request erasure of your personal data (subject to our legal retention requirements).
- Withdraw consent at any time where we are relying on consent to process your personal data.
8. Changes to This Privacy Policy
We reserve the right to update this privacy policy at any time. Any changes we make will be posted on this page with an updated "Effective Date". We encourage you to review this policy periodically to stay informed about how we are protecting your data.